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Outcomes
Assessment Resource Guide for
Schools and Colleges of Optometry
Developed by the ASCO Task Force on Outcomes Assessment
Kent M. Daum,
O.D., Ph.D. (Chair)
Associate Professor of Optometry
University of Alabama at Birmingham
School of Optometry
Birmingham, Alabama
Morris S.
Berman, O.D., M.S.
Professor of Optometry and Dean of Academic Affairs
Southern California College of Optometry
Fullerton, California
Roger L.
Boltz, O.D., Ph.D.
Associate Professor of Optometry and
Associate Dean for Professional Studies
University of Houston College of Optometry
Houston, Texas
Presented
at the Annual Meeting of the Chief Academic Officers, June 24-26, 2001
Accepted by ASCO's Board of Directors, November 16, 2002
Abstract
The Outcomes Assessment
Resource Guide for Schools and Colleges of Optometry is designed to provide
a basic orientation to outcomes assessment. The Guide includes a brief discussion
of some important issues and provides resource tools that may be useful in an
assessment program.
Keywords: Outcomes, assessment, program, performance, competency,
educational research
Introduction
What Is Outcomes Assessment?
Outcomes assessment is the primary evaluative portion of the strategic management
of a student, course, program or institution. An outcome is the result of a
particular activity or program1. Strategic
management is a process designed to achieve the results (or outcomes) defined
in mission, goals and objectives statements.
The institutional effectiveness
paradigm2 demonstrates the nature of the management
process (Figure 1). Due to its circular nature, each portion of the paradigm
is essential. Mission, goals and objectives provide direction for management
and allow the application of necessary resources to achieve the intended outcomes.
Assessment activities demonstrate the extent to which the outcomes are achieved.
Finally, using the assessment results is crucial in ensuring that the intended
outcomes are achieved. If modification is appropriate, assessment results provide
direction to formulating improved strategies to achieve the mission, goals or
objectives at the next iteration. The failure to execute any aspect of the paradigm
or failing to maintain the connections of the different parts threatens the
success of the entire program. Good management knows what it is trying to do
(Mission, Goals and Objectives); does it (Outcomes); understands the output
of its process (Assessment Activities); and uses its knowledge of the process
to achieve an ever more successful result (Use of Results).
The institutional effectiveness
paradigm can be applied at many levels. If applied to an institution (or program),
a number of related versions of the paradigm should be aimed at the various
goals and objectives for each part of the mission statement. Similarly, the
effectiveness paradigm can be aimed at learning within an individual course,
and as such, the paradigm may be simpler than that applied to programs or institutions.
Ideally, an institution will have interlocking effectiveness paradigms that
connect the institution to programs to individual students within and across
all courses in the curriculum. Although any single paradigm can be straightforward,
connections among effectiveness paradigms across programs and courses and students
are challenging to develop, to manage and to keep connected.
Outcomes assessment, then,
is a part of the process of managing an activity or program so that:
- The mission, goals and
objectives clearly state the intended outcomes (or products or results) of
the activity or program.
- The outcomes of the program
or activity are assessed (measured or examined) using appropriate tools designed
for the task.
- The assessment data are
used to modify the program or activity to obtain or maintain the desired outcomes
of the program or activity.
The assessment portion of
this process provides feedback about the effectiveness of the program or activity.
What Drives Assessment?
Two major issues drive assessment, and it may be difficult to untangle them
or to parse their relative importance. One obvious driver for assessment is
the various oversight agencies (government {state and/or federal}, accreditation
agencies, or institutional management). These agencies have a common desire
to certify the extent to which an institution or program is achieving its mission,
goals and objectives.
The other major driver of
assessment is educational (management) theory and practice. Achieving the best
results necessarily discovers a role for assessment (as described in Figure
1 above). Achieving intended results requires goals and objectives; intended
outcomes; assessment activities; and includes the use of the results. Faculty
should play the most significant role in each of these assessment processes.
In summary, an effective
assessment process plays an important role in demonstrating the achievement
of an institution, a program, a course or a student. In addition, however, an
effective assessment process provides data to guide and improve achievement.
The most important driver of assessment should be the desire to make good institutions,
programs, courses and students better.
Outcomes Assessment
in the Accreditation Process
The Accreditation Council on Optometric Education (ACOE) requires appropriate
outcomes assessments for optometric educational programs as part of the accreditation
process3. The ACOE "recognizes the importance
of identifying and assessing educational and programmatic outcomes as a means
to define and measure the quality of educational programs. It has woven outcomes
assessment throughout its Standards of Accreditation4."
Crucial to the understanding of assessment required by the ACOE is that programs
are required to select assessment tools that are appropriate for each program.
Schools and Colleges, therefore, should tailor an assessment program for their
own particular mission, goals and objectives considering the resources available
and the needs of the program.
Why is Outcomes Assessment
Important?
Assessment is simply feedback on the outcome of a process. Without appropriate
feedback an open-loop system is created. Open-loop systems (an engineering term)
generally are not self-sustaining and do not usually have the ability to achieve
equilibrium. In fact, since there is no feedback, open-loop systems may not
even incorporate a goal.
A thermostat controlling
temperature is an example of a useful feedback system. When the temperature
gets too high, cold air is blown in (or the furnace is turned down). If the
temperature sinks too low, the temperature is allowed to rise (or the heat is
turned on). Assessment is like the thermostat of an educational process and
setting it properly provides a way to adjust the process so that the outcome
(i.e., like the temperature) is appropriate.
A characteristic of our
current age (post-modernism) is the availability of a vast amount of information
that does not provide true knowledge and understanding. An assessment program
should provide information organized to efficiently evaluate the effectiveness
of the entity being examined. Either too much, too little or inappropriate information
is a problem. Since assessment gives insight into the integrity of the mechanism
producing the outcome, it is impossible to critically adjust the mechanism without
knowledge of the outcomes (sort of like tightening a bolt without being able
to feel it tightening).
Ineffective assessment programs
have several characteristics in common. They may collect information that does
not truly reflect the achievement of the mission, goal or objective. Although
this may be good information, it represents wasted time, effort and resources.
An ineffective assessment program may collect valuable but disorganized information
so that its use may be difficult or impossible. Also, the information may be
collected and organized effectively but not provided to the appropriate users
of the data. Or, the assessment may be completed on an erratic basis that is
too widely spaced to effectively control the process. The most frequent ineffective
assessment program is one that collects only subjective data from limited sources
and therefore is unable to provide a comprehensive view of the program's achievements
or its progress.
A good example of a potentially
ineffective assessment program would be a curriculum committee attempting to
manage the curriculum using only student evaluation of teaching (SET) feedback.
Of course, SET feedback can be critically useful in gaining student perspectives
on the effectiveness of the subject being taught. SET feedback does not evaluate
the direct outcome of a course or program like certain performance measures
(national or state boards or course-embedded performance tests (i.e., practical
examinations)). In addition, the SET does not usually allow in-depth consideration
of the causes of issues it may identify. A good assessment program is multi-factorial
and uses different sources to consider the many facets of a desired outcome.
Good assessment programs
manifest the following characteristics5 as
their philosophical foundation (Table 1). A weakness or absence of any of these
essentials places the entire program at risk.
Who Should Be Involved
in Outcomes Assessment?
The best assessment programs gain strength from diversity in the groups of individuals
surveyed. Programs should identify individuals from on- and off-campus that
they would like to involve in their outcomes assessment.
Opportunities for
Outcomes Assessment in Schools and Colleges of Optometry
There are many opportunities for the application of outcomes assessment in Schools
and Colleges of Optometry. Assessment techniques can focus on growth and on
participation and do not have to look only at the magnitude of certain fundamental
aspects such as research dollar support. An effective assessment program may
not require elaborate resource allocation. Depending on the needs of the program,
assessment programs can be geared to obtain the most critical measures of effectiveness
without an elaborate administrative apparatus.
Outcomes
Statements
Achieving good statements to define the outcome of a process is a critical step
in the successful management of that institution, program, course or student.
Basic competency statements are statements of the outcomes of a professional
program.
Good outcomes data are:
- Clear and understandable;
- Direct and explicit in
meaning;
- Reflective of current
philosophies, actions and intentions;
- Written in short, simple
sentences that state only one thought; and,
- Quantifiable and measurable4.
Questions to be used in
deriving outcomes statements are4:
- What do we want to accomplish?
- What is it we say we
do?
- What is it that we want
our graduates to be able to do?
Good examples of outcomes
statements are:
- The entry-level Optometrist
must understand and have skill in the prevention, diagnosis, treatment and
management of systemic conditions and processes that relate to vision.
- The entry-level optometrist
must demonstrate appropriate personal, professional and ethical values.
- The student must demonstrate
competency in performing Goldmann tonometry.
Outcomes are the objectives
of an institution, program or course. They are the desired endpoints or achievements
of the activity.
Characteristics of Assessment
Measures
Assessment activities can be broadly classified as either perception
about the outcomes or measures of the performance of the outcomes. Perceptions
are subjective assessments and can be powerful measures of the opinions of the
various participants or observers about various items within a program. Performance
measures are designed to directly examine the outcome of items within a program
(or course, etc.). Frequently, perceptions are most useful in helping to explain
the performance of some aspect of the program.
Many other features of assessment
activities should be considered when developing or using assessment tools. Some
of these are described in Table 2. A brief examination of these characteristics
demonstrates the challenges involved in understanding the ramifications of the
assessment tools. Of course, a given tool can be tightly controlled or relatively
uncontrolled as long as the tool meets the needs of the program. Of the many
characteristics listed below, the priority and cost as well as considerations
regarding validity, accuracy, strengths and weaknesses are especially critical
for the successful selection of a tool.
Program
Assessment vs. Learning Assessment
Much of the literature on outcomes assessment today is aimed at the assessment
of learning. An outstanding example of a program using assessment to guide student
learning is Alverno College. Alverno College has developed its entire curriculum
to incorporate carefully defined objectives for student learning6-8.
The Alverno College faculty has defined eight expected outcomes for their liberal
education process (Table 3). Each of these outcomes is a goal of the educational
process at Alverno College. Competencies are developed for specific tasks that
make up each of the outcomes.
Judging each competency
that makes up an ability incorporates a circular process designed to provide
appropriate feedback to all of the stakeholders in the educational process but
particularly the student and instructor. These components are listed in Table
4. Each of the components is linked to the others.
Assessment
and Basic Competency
After immense work, the optometric education community recently approved a document
describing basic competencies for entry-level optometrists9.
This may be the first successful description of the knowledge, skills and values
that graduating optometry students should demonstrate. Methods must be developed
to confirm these competencies of graduating optometry students. The development
of assessment methodology provides Schools and Colleges a way to accurately
know what their products, the optometric graduates, know and can do. This allows
the educational institutions to take steps to document the achievement of these
competencies and to manage any challenging areas.
Programs may find it helpful
to re-organize their basic competency statement into broad categories with appropriate
knowledge, skills and values for each. The resulting fewer outcomes may allow
a more manageable assessment task.
Basic
Methodologies for Conducting Outcomes Assessment
Reliability, Validity
and Accuracy
A reliable assessment tool provides data where the variance in the findings
is primarily a result of the differences in the sample with respect to what
is being measured, rather than bias or other knowledge or skill5.
Clarity in the statements, adequate time to complete the instrument and good
training for the assessors are vital components of achieving a reliable tool5.
Validity implies that the
tool measures the desired characteristic. This is a critical attribute for an
assessment tool. Essentially, validity represents the honesty of a tool, i.e.,
the tool actually measures what it is designed to measure and this is known5.
Accuracy describes whether
a tool is a true measure of an outcome. Written tests may be measures related
to a clinical skill. Often, however, the true measure of a clinical skill is
a demonstration of that skill in an applied state, such as performing the skill
on a patient.
Ideally, assessment instruments should provide evidence of their reliability,
validity and accuracy. The NBEO examination provides data to support these factors
in its reports. Many local instrument test packages also provide standard error
of measurement and other data to assist in judging reliability, validity and
accuracy. Unfortunately, many locally developed assessment tools must operate
without substantial measures of these characteristics. Such tools should have
face validity, i.e., the tool is judged to be valid by an examination of its
nature.
Surveys
Surveys are a common method to obtain perceptions about particular aspects of
an institution, program or course. Generally, survey questions could consider
some or all of the following attributes of a given aspect (Table 5). Frequently,
as a matter of practicality, surveys must be limited to the most important questions
for an outcomes assessment plan. It is important to remember that good outcome
assessment plays a critical role in the ongoing management of a program.
Assessment Tools
The Outcomes Assessment Survey of Schools and Colleges of Optometry10
contains a variety of assessment tools. These tools include copies of surveys
of students, faculty, alumni, residents, peer institution faculty, exit surveys,
exit interviews, mid-curriculum surveys, and a number of other related tools.
An assessment grid may be
a useful method of tracking the objectives for each assessment tool. This grid
has the assessment tools along one axis and the competencies or standards being
assessed along the other. This can be a useful method assuring that all competencies
are assessed.
Similarly, individual courses
may find it helpful to make an outcome vs. course objectives grid. This may
assist in tracking the methodology to assess each course objective. Individual
course learning objectives should exist for each course to guide students in
approaching the material that is being presented.
A good goal for a curriculum
is to have coordinated syllabi. Coordinated syllabi may be useful in tracking
curricular contents across courses. This provides the faculty and the curriculum
committee a method to understand what is being taught and where. This process
may also be helpful in educating faculty about the curriculum.
Selecting or developing
an assessment tool should not be taken casually. Assessment tools should span
the program and the nine-accreditation standards. Surveys are good methods of
obtaining data and can be relatively inexpensive. Data collection should be
undertaken for areas other than the curriculum on a judicious basis. The curriculum
demands an ongoing, multi-factorial process. Unfortunately, there are few, if
any, commercially available assessment tools designed for professional optometric
programs outside of NBEO and OAT examinations.
Assessment Programs
Selecting appropriate assessment tools for a School or College of Optometry
can sometimes be daunting in view of the large number of possible tools for
the nine standards of the ACOE accreditation requirements. The Outcomes Assessment
Survey of Schools and Colleges of Optometry provides many possible tools for
the nine standards. This can be a good source to review in initially constructing
an assessment program.
Programs may find it useful
to select a peer group of optometric institutions that have a similar mission.
Within the overall group of optometry schools and colleges, there may be at
least two natural peer groups, the public and the private schools and colleges.
A peer group allows appropriate comparison of data. Comparing the total research
budget of a large, public institution to the budget of a small private institution
may be inappropriate and misleading.
Designing & implementing
an outcomes assessment plan is obviously a substantial task and requires the
support of the administration of the School or College. Certainly, the task
should be assigned to someone or some group. Often this could be either the
curriculum committee or an assessment committee. One of the important features
of assessment is that to be effective, it must be ongoing and regular. Assessment
must not be limited to accreditation self-studies.
Assessment programs have
many limitations. As we all know, "garbage in, garbage out." Starting
slowly and carefully is important in assessment. Keeping the program small and
efficient is important, particularly in the beginning. The individuals collecting
the data should be constantly asking the receivers and users of the data, "Is
this useful?" Or, "Does this information help in managing the program?"
If the answers are not strongly "yes," then the assessment effort
should be revised. Managing a program or course or institution requires an immersion
of the manager into the environment. When this occurs, assessment data provides
data that substantiates impressions. The assessment data must be properly interpreted
and, of course, most issues in academia are complex and challenge even bright,
dedicated people.
Since assessment is an integral
part of the strategic management of a program, good assessment requires the
integration of the assessment into the program and its management. There are
many challenges to outcomes assessment for a program. Some of these are listed
in Table 6.
Assessment
of Standards for Accreditation for Professional Optometric Degree Programs 2000
A brief discussion of an assessment approach for each of the nine standards
for accreditation by the ACOE is contained below. Decisions regarding assessment
of the standards should consider issues and the assessment approach and provide
a variety of assessments for each standard.
Standard I. Mission,
Goals and Objectives
The assessment approach for the area of mission, goals and objectives is twofold:
- An examination of the
mission, goals and objectives statement for clarity, completeness, appropriateness
and accuracy.
- Documentation of opportunities
for examination and revision of the mission, goals and objectives.
The assessment also may
include an examination of the style of these statements. Generally, evidence
of revision after discussion in new versions of the School catalog and surveys
of the stakeholders on a periodic basis is sufficient to achieve a good assessment
outcome for this area. In addition, a close look at these statements by the
faculty during accreditations may be a helpful anchor point. A comparison to
other program's statements may assist in this process. The assessment process
for the other eight standards is probably the truest indicator of the practical
meaning of mission and goals of the institution. Therefore, in some sense, an
assessment of the mission, goals and objectives is also included in assessments
of the other standards.
Standard II. Governance,
Regional Accreditation, Administration, and Finances
Assessing some portions of this standard is a matter of confirming that certain
authority, policies, credentials or accreditation exists. As such the best assessment
tool is a verification process that assures that these required elements are
in place on a periodic basis. One important element of this assessment is to
examine the source documents for each. For example instead of using a curriculum
vita as evidence of the CEO's Doctor of Optometry degree, a transcript or a
diploma should be used. Certain assessment tools are designed to provide opportunities
for comment, discussion and revision of the structures used for governance and
administration. Of particular importance is evidence of the use of these data
by the institution as opposed to simply gathering the data. Evidence of use
may be provided in minutes of faculty or executive meetings or in changes in
survey data over time or other linkages between the tools and the daily governance
or administration of the program.
Because of the scope and
complexity of the area of finance, a simple assessment approach may prove useful
unless there are particular areas that seem questionable and are worthy of close
examination. Probably a good approach is to assemble data of three basic types:
- Financial performance
data. This data should include a review of the basic financial trends
for income and expense categories over time, at least five years. This area
can include a more intensive review of certain areas such as faculty or staff
salaries and benefits.
- Perceptions of stakeholders.
Surveys of various sorts can be designed to examine the impressions of faculty,
staff, students and other interested groups about the financial management
of the institution.
- Evidence of discussion,
revision and use of assessment data. A very important aspect is to demonstrate
that the appropriate financial data is collected on an ongoing basis, that
appropriate individuals including faculty examine and discuss the data; and,
that the process is arranged so that appropriate adjustments are made on a
periodic basis.
Standard III. Facilities,
Equipment and Resources
As a result of the standard's wording, most of the assessment probably should
involve an examination of perceptions of the parties involved in the teaching
and patient care (faculty, students, alumni, patients and staff). Certain accreditation
agencies for patient care (e.g., Joint Commission on Accreditation of Health
Care Organizations, http://www.jcaho.org/index.html)
exist and these agencies potentially may be useful sources of benchmark data
regarding patient care. Comparing teaching facilities to other programs may
provide a useful subjective benchmark for faculty assessors. The primary benefit
of comparisons like these is not so much to provide an "OK" or "not
OK" outcome for the assessment but rather to provide ideas for the discussion
of desired improvements to these areas. Finally, the assessment program should
provide assurance that there are regular opportunities for interested individuals
to discuss and recommend improvements to these areas.
The approach to assessing
the library falls into a tri-partite pattern:
- An assessment of the
magnitude and scope of several library resources such as the number of volumes
or the number of serials available or the number and scope of electronic databases
available.
- A survey of the various
users of the library resources to determine their satisfaction with and their
perceptions of the library.
- Documentation of an ongoing,
continual cycle of discussion, formation of objectives, assessment of outcomes
and revision as applied to the library.
It is important to ensure
that this critical area is considered on a periodic basis and that planning
occurs to ensure its continual availability and competence.
The approach required for
the informational services area involves the following items:
- An assessment of the
presence of appropriate goals and objectives for the area to guide the process.
- A comparison of resources
provided and practices used by IS at other institutions may be a useful guide
in formulating opinions about the IS at a particular institution.
- An examination of user
satisfaction with the area and perceptions of strengths and weaknesses.
- Documentation of an ongoing
process of goals, outcomes, assessment and revision by the appropriate persons
such as IS team, administration, faculty, staff, students and alumni.
Standard IV. Faculty
The approach for assessing faculty includes four basic parts:
- Assembling goals and
objectives for individual faculty and for the faculty as a whole allows an
examination of the progress of a faculty.
- Using survey data to
understand the perceptions of faculty about the many aspects of their positions.
- Using cross-program compilations
to indicate a faculty's performance.
- Documenting the examination
of goals and objectives and assessment of outcomes and then using that information
to modify the outcomes.
Standard V. Students
The approach for an examination of students is greatly assisted by survey data
provided by ASCO that provides such data as entering GPAs, OAT scores and related
data for all institutions. This simplifies cross-program comparisons of entering
student characteristics. Perceptions of student needs and perceptions of program
strengths and weaknesses can be accomplished by means of survey instruments.
Program outcome data such as job success and satisfaction require a survey of
alumni. As with each standard, perhaps the most important feature of an assessment
program is to ensure that continual examination and modification of program
characteristics that affect students goes on periodically and regularly.
Standard VI. Curriculum
The assessment of a complex organ such as the curriculum must have many approaches
and include measures of program outcomes. The most basic measures can include
the following:
- NBEO pass rates
- State Board of Optometry
pass rates
- Individual course basic
competency examinations
Particularly if data is
examined over time, these can be very effective measures of program success.
NBEO scores also are commonly used to consider the effectiveness of individual
courses within the curriculum. Individual course competency exams can be designed
to ensure the presence of critical skills.
Perceptions of the curriculum
can be collected from student evaluation of teaching at the time of the course
or at specified times within the curriculum such as mid-curriculum or from student
exit surveys. Student exit interviews are useful ways to help the curriculum
committee (or others) gain a deep, first hand understanding of the issues facing
students regarding the program and the curriculum. The first hand experience
can be an effective tool for motivating curriculum members to make changes.
Finally, probably the most
important feature of a curriculum assessment process is to document occasions
for thoughtful and regular examination of the state of the curriculum, its outcomes
and modification as necessary and appropriate.
Standard VII. Clinic Management and Patient Care Policies
This is an area where the most important features of the assessment process
should be:
- Documenting the presence
and viability of the required policies, manual, etc.
- Documenting the presence
of appropriate review, discussion and modification of the portions of the
program in this area.
Standard VIII. Research
and Scholarship
The assessment of research and scholarship for a program or an individual revolves
around three aspects:
- Documentation of various
indicators of research and scholarship productivity including research dollars,
number of publications and number of citations.
- Compilation of perceptions
of appropriate individuals regarding the status of research and scholarship
and the identification of strengths and weaknesses.
- Determination that an
ongoing cycle of review and modification exists to improve research and scholarship.
Standard IX. Residency
Education
We recommend that an assessment of residency programs include the following
aspects:
- The number and variety
of residency programs.
- The accreditation of
the residency programs offered by an institution.
- Perceptions of appropriate
individuals about the residency program.
- Documentation that an
appropriate cycle of strategic planning is ongoing within the institution.
Finally
Managing an educational program in the Schools and Colleges of Optometry continues
to be a challenging task. Fully utilizing the power and clarity provided by
an effective assessment program can provide significant managerial assistance
while at the same time providing confidence in the outcomes of the program;
demonstrating evidence of success; and illuminating opportunities for improvement.
Assessment, like a good case history, is never truly finished; each outcome
and assessment leads to improved ways to achieve the mission of the program.
Acknowledgments
We gratefully acknowledge the support of the CIBA Vision/ ASCO Total Quality
Education Grant Program. This resource was presented at the annual meeting of
the Academic Officers of the Schools and Colleges of Optometry, Boston, MA,
June 24-26, 2001. We extend thanks to Dr. Diane Beck, professor, School of Pharmacy,
Auburn University, Auburn, Alabama. Dr. Beck, a widely published expert on outcomes
assessment, reviewed the paper prior to publication.
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- Social Interaction Department.
Teaching Social Interaction at Alverno College. Alverno College Institute,
Milwaukee, Wisconsin, 1994. about 100 pp.
- Sullins WD. Mission,
Goals and Objectives, Memorandum, Council on Optometric Education, October
13, 1999.
Tables
Table 1. Essentials for
Assessment Programs (modified5)
CHARACTERISTIC
|
COMMENT |
| 1. Agree on the goals
and objectives |
Since the goals and
objectives drive the whole process, they must be clearly stated and understood
by everyone involved in the process. |
| 2. Design and implement
a thoughtful approach to assessment planning |
Assessment programs
must involve the appropriate individuals who must understand and be a part
of the process. A good description of how the data are to be used is critical
in allaying any fears of participants. |
| 3. Involve individuals
from on- and off-campus |
A good assessment program
involves many different sources to achieve objectivity and an evaluation
of the use of the final products of the program. External groups or data
are likely to use criteria specific to their situation. This may provide
insight into the manner in which the products (typically students) function
in a non-academic situation. |
| 4. Select or design
and implement data collection approaches |
Only useful data must
be collected and the collection of the data must be as efficient as possible
and collected from appropriate sources. Data must be collected that meet
the needs of the program from the standpoint of allowing modification of
the process to achieve a desired result. |
| 5. Examine, share and
act on assessment findings |
To be effective, the
individuals affected by the assessment must know the results. Feedback from
assessment techniques must be used to control the outcome of the process.
Failure to use the data means that the assessment program, even if elaborate
and otherwise effective, fails to achieve its most basic purpose, to make
possible better outcomes. |
| 6. Regularly reexamine
the assessment process |
Assessment programs
examine dynamic, constantly changing outcomes. As such, the assessment program
itself should be constantly reexamined to make sure it is as effective and
efficient as possible. |
Table 2. Characteristics
of Outcome Assessment Measures
| Area |
Area is a general description
of the program aspect for which assessment is being completed. There are
nine assessment areas in the Accreditation Council on Optometric Education
Professional Optometric Program Standards 2000. |
| N |
N is a serial number
identifying the assessment activity in a particular area and allows better
tracking of a tool. |
| Assessment Tool |
The assessment tool
is a brief (clear and simple) description of the assessment activity. |
| Priority |
The priority of the
assessment tool ranges from "1" (required), "2" (helpful),
"3" (possible) to "NA" (not applicable). Tools with
priority of "1" are recommended assessment tools. This score is
a subjective assessment of the significance of a given tool in obtaining
a complete and accurate examination of a given standard. |
| Type |
- Internal or
external. This describes whether the assessment data are collected
from sources external or internal to the institution.
- Direct or indirect.
This describes the nature of the data being drawn. A direct measure
is where the knowledge, skill or value is being measured without intermediary
steps, individuals or systems. An indirect measure does not measure
the knowledge, skill or value in question but rather examines some proxy.
- Qualitative
or quantitative. Quantitative data is numerical data with at least
ordinal properties. Qualitative data includes controlled subjective
assessments from surveys as well as comments or observations that may
be relatively uncontrolled in nature.
- Perception or
performance. This describes whether the assessment tool examines
perceptions about the outcomes (subjective, surveys) or the performance
of the program (objective, data).
|
| Responsible |
The responsible category
specifies who is charged with responsibility for the assessment activity
in question. |
| Calendar |
Assessment activities
should be regularly completed. The calendar describes the appropriate cycle
for the assessment activity. |
| Targets |
The target of the assessment
activity is the ultimate source of the assessment data. |
| Data |
This specifies the
data used by the tool. It ranges from surveys, discussions, questionnaires
to transcripts, policies, databases and others. |
| Data source |
The data source specifies
the repository from which the assessment data is drawn. |
| Validity |
Validity implies that
a tool measures the desired characteristic and encompasses reliability.
Invalid data is misleading in that the response may not be representative
of the larger sample from which it is drawn because it does not really assess
the appropriate attribute among other reasons. |
| Accuracy |
An assessment is accurate
if it is a true measure of the activity in question. For example, a clinical
skills test may be an accurate measure of a student's ability to perform
a given skill in the clinic. A written test about the same skill may be
a good test but may not indicate the student's ability to actually complete
the skill. |
| Strengths |
This is a brief listing
of some of the strong points of the assessment activity. |
| Weaknesses |
This is a brief listing
of some of the limitations of the assessment activity. |
| Relevant ACOE standard |
This lists the ACOE
standard to which the assessment activity is being addressed. |
| Linkage to goals and
objectives |
This describes the
goal or objective to which the assessment activity is directed. Without
an appropriate link, an assessment tool represents a waste of time, effort
and resources. |
| Response rates |
The response rate provides
the expected portion of the available data that is being captured by the
assessment activity. |
| Questionnaire link |
This specifies the
questions on the surveys that are linked to this outcome. |
| Feasibility |
This describes the
feasibility of collecting the data in question. |
| Cost |
This is an assessment
of the cost of using the assessment tool. Cost estimates range from $ (inexpensive),
$$ (cost involved), $$$ (very expensive, prohibitive). This is not the cost
of the activity in question, e.g., research, but is the cost of using the
tool to examine the outcome |
| Methods |
This is a brief description
of the methodology involved in the assessment process. |
| Uses of data |
This is a brief description
of the way the data is used. |
Table 3. Expected Outcomes
for Education at Alverno College7.
| 1. Communication |
| 2. Analysis |
| 3. Problem Solving |
| 4. Valuing in Decision-making |
| 5. Social Interaction |
| 6. Global Perspectives |
| 7. Effective Citizenship |
| 8. Aesthetic Responsiveness |
Table 4. Design and Implementation
of Assessment as Learning Process at Alverno College7.
| 1. Components (or generic
criteria) |
| 2. Instrument or Process
(stimulus or context) |
| 3. Specific Criteria |
| 4. Performance |
| 5. Judgment by Assessors
(including student) |
| 6. Feedback |
| 7. Evaluation |
Table 5. Common Areas
Addressed by Assessment Survey Questions
| 1. I am familiar with
_____ for the School of Optometry. |
| 2. The mission, goals
and objectives for _____ of the School of Optometry are clear. |
| 3. There is appropriate
emphasis on the mission, goals and objectives for _____ of the School of
Optometry. |
| 4. I am satisfied with
the mission, goals and objectives for _____ of the School of Optometry. |
| 5. I support the mission,
goals and objectives for _____ of the School of Optometry. |
| 6. The School of Optometry
is achieving its mission for _____. |
| 7. Rate the achievement
of the following goals and objectives for _____ of the School of Optometry. |
Table 6. Challenges to
Outcomes Assessment
| 1. Determining the
responsibility for assessment. |
| 2. Achieving goals
and objectives for all facets of the program. |
| 3. Developing or selecting
the assessment tools. |
| 4. Making sure that
the tools are appropriately reliable, valid and accurate. |
| 5. Incorporating assessment
into the institution. |
| 6. Selecting a peer
group. |
| 7. Obtaining data regarding
perceptions or performance of all facets of a program. |
| 8. Organizing and tracking
outcomes data. |
| 9. Understanding outcomes
assessment data. |
| 10. Reporting outcomes
data regularly. |
| 11. Using outcomes
data. |
Figures
Figure 1. Institutional
Effectiveness Paradigm2.
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| Mission,
Goals and Objectives |
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